The cash audit is the process that allows the employee to make the verification between the money in the box and the one registered in the system with the tickets.

The process consists of 4 parts.

  1. Cash opening
  2. Making tickets (* Optional)
  3. Verification
  4. Close

Note

Application allow to work with or without cash audit. Terminal configuration contains a flag to do this.

1 Main process

Loading...
Cash Opening:

Employee must inform the current amount at box before close any ticket. just to inform the amount that have at box.

Making tickets:

Employee starts to create tickets informing the payments.(Cash, Card, Vouchers)

Verification:

Employee before performing the cash audit, access to application menu Cashaudit, inform the current payments amount that have in box and execute process to verify the information and gets a result.

The result of verification explains the info between declared and theoretical.

If employee has the role cash audit info, this also shows the amount difference.

Application shows as well the value of vouchers.

Employee can close or inform new values.

Close:

Employee can close and print the result.

Application has a list of closed cash audits at menu to see the historical or reprint.

2 Cashaudit open

Current open active cashaudits.

During cashaudit, application store open and closed cashaudit.

Each terminal has only one cashaudit open.

Application determine if has cashaudit or not dependig of terminal configuration parameter flag. If this flag is activated, application enforce open cashaudit before closing any ticket. Application also has the option to open the cashaudit without creating any ticket at application menu.

The most important parameters of open cashaudit are:

  • Terminal Identifier: Identifier of terminal.
  • Status:Active/Procesed. Active means that cashaudit is current. Processed means that cashaudit is closed by the employee.
  • Opened by: Employee who open the cashaudit.
  • Date opened: Date when cashaudit was opened.
  • closed by: Employee who close the cashaudit.
  • Date closed: Date when cashaudit was closed.
  • Opening amount: Opening amount of cashaudit informed by the employee.
    • Aditional info when program verify the cashaudit. (Compare informed with theorical)

    • Total tickets: Total tickets between date open and current time.
    • Total theorical: Total theorical amount of all tickets.

      Lines contains the payments with the values informed by the employee, the theorical at system and message when informed vs theroical are different.

      Example:

      Payment code Amount Thorical Message
      CASH 100 50 DIFFERENCES BETWEEN THEORIST AND DECLARED
      CARD 0 250 NO REALIZED CASH AUDIT
      CARD2 50 0 THERE ARE NO CHARGES
      CARD3 20 20


pos_cashaudit_open
Label Description
Cashaudit ID Cashaudit Identifier
Terminal ID Terminal Identifier
Opened by Employee who opened cashaudit
Closed by Employee who closed cashaudit
Date opened Date when the cashaudit is opened
Date closed Date when the cashaudit is closed
Cashaudit status Cashaudit status (Active / Closed)

  • Default: A
  • Values:
    • A: Active.
    • P: Processed.
Opening amount Amount with the open cashaudit
Total tickets Total tickets of cashaudit
Total theorical amount Total theorical amount
voucher_gen_amount
voucher_redeem_amount
credit_amount
User created User created
Date created Date created
User updated User updated
Date updated Date updated

3 Cashaudit close

closed Cashaudits

All cashaudit closed by employees and copy from open cashaudit.

*None editable information, used for accounting process.

The most important parameters of closed cashaudit are:


Status:

  • [A]ctive Means that cashaudit is current.
  • [P]rocessed means that cashaudit is closed by the employee.
  • [T]raspassed Means is traspassed to other application.


pos_cashaudit
Label Description
Cashaudit Id Cashaudit Identifier
Terminal Id Terminal Identifier
Employee Id Open Employee who opened cashaudit
Empployee Id Close Employee who cosed cashaudit
Date Open Date when the cashaudit is opened
Date Close Date when the cashaudit is closed
Cashaudit status Cashaudit status (Active / Closed)

  • Default: A
  • Values:
    • A: Active.
    • P: Processed.
Open Amount Amount with the open cashaudit
Total tickets Total tickets
Total tehorical amount Total tehorical amount
voucher_gen_amount
voucher_redeem_amount
credit_amount